Position Overview

Ultimate Staffing is actively seeking a detail-oriented Executive Assistant to support an executive team in California. The ideal candidate will excel in managing multiple priorities and thrive in a fast-paced environment.

Responsibilities

• Providing administrative support to senior executives, including managing calendars, scheduling meetings, and preparing materials for appointments.
• Coordinating travel arrangements, accommodations, and itineraries for business trips.
• Handling correspondence and communication on behalf of executives, ensuring timely responses and maintaining confidentiality.
• Organizing and maintaining files, records, and documentation, ensuring accessibility and accuracy.
• Assisting in the preparation of reports, presentations, and other business documents.
• Facilitating communication between executives and internal/external stakeholders.
• Managing office supplies and coordinating office maintenance requests as needed.
• Handling special projects and tasks as assigned by executives, ensuring completion within deadlines.

Qualifications

• High school diploma is required.
• Previous experience in an administrative or executive support role is preferred.
• Strong organizational skills with the ability to manage multiple priorities and tasks efficiently.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Attention to detail and accuracy in all tasks.
• Proactive and self-motivated with a strong work ethic.

Required Work Hours

Monday - Friday

Benefits

The position offers a competitive salary range from $27 to $35 per hour, commensurate with experience.

Additional Details

This role is located in California and requires a professional who is committed to supporting executive operations and contributing to the success of the team.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.